Below are the steps necessary to use a PowerPoint presentation on the web with Event Registrar

  1. Convert your PowerPoint to HTML.
  2. Zip or Tar the file using WinZip or another compression program.
  3. Upload the file into ER.
  4. View the link to your PowerPoint.

Here's a few things to remember when dealing with files, servers and uploading.

  1. Don't use illegal character names in the file name such as punctuation, etc.
  2. Keep the file names short and simple. Try to be descriptive but do NOT use spaces. Use an underscore if you want to create a space between words, ie; my_file.html.
  3. It's best to use titles in your slides because of the way PowerPoint labels your slides.

I. Convert your PowerPoint to HTML

Since PowerPoint presentations are not saved as a web-friendly format with its default .ppt extension, you will need to export your PowerPoint presentations to HTML if you wish to place them in Event Registrar and enable them to be viewed with a web browser. Fortunately, PowerPoint does have an option of saving the presentation as web files with its associated GIF and JPEG images. Although transitions will be lost during the conversion, the versatility of HTML and GIF/JPEG image formats allows the presentation to be viewed using any standard web browser. Follow these steps to save your PowerPoint presentation as a collection of web-friendly pages which you can upload to your Event Registrar class.

Saving ppt filesFor Windows machines:

  1. In Microsoft PowerPoint 2000, select File from the menu bar and choose Save As Web Page... The dialog box in Figure 1a should display.
  2. Click the Publish... button displayed in Figure 1a. The dialog box in Figure 1b should display.
  3. The Publish as Web Page options window should appear as in Figure 1b. If you need your speaker notes to display on the web version of the presentation, be sure to check the box next to Display speaker notes. If you prefer to keep your speaker notes private, be sure to uncheck the box since they are enabled by default. Select Microsoft Internet Explorer or Netscape Navigator 3.0 or later option under browser support. You can change the title of the presentation by clicking the Change... button to the right of Page title:. To preview the published web page output, check the box next to Open published Web page in browser. Advanced output options are availabe by clicking the Web Options... button, but the default settings for the advanced options should be optimal in almost all cases.
  4. publishing ppts
  5. Once you are ready to publish, enter the File name and click the Publish button.
  6. Please note that all files that are to be placed on the Web --including those destined for Event Registrar-- should not contain any illegal characters such as colons or slashes in the file name. Any illegal characters in your file names will prevent the transfer of the converted PowerPoint presentation into Event Registrar.

    Previous versions of browsers and older computers may not properly handle spaces in file names, so the use of spaces in filenames is also discouraged.

  7. The publishing process will have created a file with the same name as your PowerPoint file, replacing .ppt with .htm as the file extension, and will have created a folder that holds the images and metadata of the presentation as shown in Figure 1c. For example, if your PowerPoint presentation is called MyPresentation.ppt, the web page will be called MyPresentation.htm and the image and metadata files will be placed in a folder named MyPresentation_files. finding your ppt

II. Creating a ZIP file using WinZip

In Step I you learned how to convert a PowerPoint presentation into a web-friendly collection of HTML pages and GIF/JPEG images that you can place in your Event Registrar course. Since Event Registrar allows you to upload only one file at a time, uploading the entire collection of HTML files and GIF/JPEG images created in Step I would be incredibly tedious and take a significant amount of time. You can spare yourself from this process by creating a zip archive of the files created in Step I. This step will detail the process of creating a zip archive, a single file which you can upload into Event Registrar (covered in Step III) and unzip using Event Registrar's built-in unzip tool (covered in Step IV).

Download WinZip

Follow these steps to create a Zip archive of your PowerPoint web files to upload into your Event Registrar course.

Note: These instructions are relevant to users of WinZip on Windows.

  1. compressing your ppt fileDouble-click the My Computer icon on your Windows desktop and navigate to the location of the web files that were created during the conversion in Step I.
  2. Click once on the .htm file that was created during the conversion in Step I. While holding the Ctrl key, click once on the folder of image files (which ends in _files,) that was created during the conversion in Step I. For example, if your PowerPoint presentation is called MyPresentation.ppt, click once on MyPresentation.htm and hold the Ctrl key while clicking on the MyPresentation_files folder.
  3. Next, right-click on either the MyPresentation.htm file or the MyPresentation_files folder and select Add to Zip. It is important that both the MyPresentation.htm file and the MyPresentation_files folder be selected during this operation.
  4. WinZip should launch, with the Add window displayed and waiting for your input as shown in Figure 2a. Enter a file name for the .zip archive in the input field under Add to archive:. The three-letter .zip extension will be automatically added if the file name you enter does not end in the extension .zip. Once the file name has been entered, click the Add button.
  5. WinZip will display the list of files that are contained within the .zip archive you just created. The collection should include some .htm files, .gif and .jpg images, and one or two .xml metadata files. You are now ready to proceed to Step III, where you will learn how to upload the .zip file from your computer into Event Registrar.

III. Uploading a Zip file into Event Registrar

In Step II we covered how to create a single Zip file from a collection of web pages and images that were created when one exports a PowerPoint presentation as a web-friendly collection of files and images. This step will cover the process of uploading a Zip archive into Event Registrar.

Follow these steps to upload a Zip archive into Event Registrar.

  1. uploading a ppt fileLog into Event Registrar and on the left side of your instructor hom page you'll see the "Upload New Lesson" box.
  2. Choose the directory to which you want to upload. Choose "Lessons" in the pulldown since it makes the most sense under that heading.
  3. Choose your Lesson Name. The name you choose can be anything and MAY have spaces.
  4. Click the "Browse" button and select your Zip archive either by double-clicking the zip file or by clicking once on the file and clicking the Open button.
  5. The file path of your Zip file should now appear in the Filename input field. Click the Upload button. Event Registrar automatically unzips your file.
  6. Associate the new Lesson (your PowerPoint) to one or several of your classes by clicking on the Workbook/Course Associations link/icon. You'll see a list of your classes and lessons. Check the boxes next to the lessons in the classes in which you want to use them. After clicking the "associate" button, your students will see the lesson form their home page.
  7. From your home page, make sure your new PowerPoint shows up under "Posted Lessons" and ensure that it is unlocked. Unless you want it locked, of course. Locking it disallows access.

IV. Viewing or adding the Link to the Presentation

Event Registrar automatically adds and displays the file name as a link for every one of your students as soon as you associate it. There is no need to know the actual link to the file. However, if for some reason you would like to see the path to your file, click on the magnifying glass next to your lesson and a pop up will show you the link. You can then copy and paste it anywhere you wish.

For Macs:

On a Mac, it's very much the same process. Save your PPT as html. Zip or Tar the contents and upload them the same way. You must use the Zip or Tar format. Do not use the ".sit" compression method or it will not work.